There are a number of other maintenance activities, some involving bespoke scripts, that are involved in keeping the website up to date. Most of these are accessible from the Website admin page .
Other than the lists managed by mailman (gotalk, youth-go and bga-policy), the lists and aliases apart from email@example.com are managed entirely by editing /etc/aliases. Each line in the file consists of the required alias, a colon, and one or more targets. The targets may be other aliases defined elsewhere in the file.
Changes to the file are effective immediately.
This list consists of all Council members, and no others. It is used for most email discussion within Council (especially for the rare occasions where something needs to remain confidential.) It has the following aliases:
president, treasurer, secretary, council-* (for other members)
This list is a generally low traffic list used for things which would benefit from wider discussion, e.g. drafts of publicity material, new policy ideas, etc. As at April 2010 it consists of the following aliases:
council-private, journal, mem, newsletter, vp-atkins, vp-wendes, auditor
This is generated automatically every hour from http://britgo.org/clubs/emailonly, so is an up to date list of all the club contacts.
The following mailing lists are maintained:
This is open to BGA members, but is moderated by the BGA and requests for membership of the list are sent to the list manager - president @ britgo.org.
to be written - John
Whenever the Officers change, normally after the AGM, the following changes need to be applied:
For a Membership Secretary change also:
Three new Drupal Content Types have been created to handle this maintenance activity:
This holds the basic information about a person:
This defines the overall Committee structure. There are two specific ones which are not normally seen, but are used to make the Views structure work: COUNCIL and OTHER which contains the names of those with Honorary positions plus the Auditor.
There are three Views listed - Positions , People  and Contact Us Page , but there are several display pages defined within Positions to create the various displays required. These all have URLs starting position/ to ensure that all the Menu tab items at the top of the displays contain all the relevant pages.
Council and Contact pages are a little more complicated, as they contain Attachments displaying second and subsequent bits (for the COUNCIL and OTHER committees and non-President contacts), to ensure that the whole structure is shown.
The Photos field is used to sort displays into person name order, so appears in a number of displays although the field itself is not displayed.
Note: All Views have been created with specific roles allowing access, so that some are restricted to certain people. Those that aren't restricted have access allowed from Anonymous and Authorised users, i.e. effectively everybody.