Appendix A: Budget

See Appendix C for location of the spreadsheet. Here we explain the meaning of the entries.

INCOME COMMENT
Nippon Club Contact Kiyohko Tanaka.
New Year's Eve TabDrinks money contributed by players. Unsold items are returned to the bar for a refund.
EntriesThe zero items are placeholders for accounts.
EXPENSECOMMENT
ISHHire fee is allocated to Theatre by ISH in their invoice.
Internet portEthernet connection in Portland. ISH provide cables and hub.
LevyBGA levy with 50% concession.
Entry formsDistributed at EGC. Packaged for distribution in Europe at local events after EGC. 10 posted to Kiyo Tanaka.
ArtArtwork by Jiri Keller for entry forms and web pages.
PostageSome fliers to British players going to US Go congress; letters of invitation to non-EC nationals.
Phone-Fax-emailIncludes international calls or fax for managing invitations.
General StationaryHard copy of each entry by email. Includes printing of notices.
Printer cartridgeFor BGA printer.
Phone topupBGA phone and may need topping up.
Game recordingIncludes travel expenses for non-playing recorders and refreshments for all recorders.
ISH parkingAll day parking for equipment delivery on the first or last day. Includes bookshop parking in the past.
ISH safeStorage of trophies and petty cash during the tournament.
New Year's Eve TabActual cost of the drinks purchased from ISH bar.
Sponsors lunchEntertaining the sponsor during pack up.
PROPaid in €.
PrizesPrizes are distributed in £ for any local sponsorship.
Trophies5 top, remainder for 5 or more wins out of 7.
CertificatesAwarded for 4 wins and produced on stiffer paper.

PRIZE ESTIMATION

Suppose we had 2 rounds and N players. At the end of two rounds then, we have this distribution of results:

wins 0 1 2
population N/4 2 \times N/4 N/4

Luckily there is a spreadsheet for doing these calculations (see Appendix D). It shows the number of wins for a population ranging from 120 to 150 players for 6, 7, and 8 round tournaments. This calculation does not take the fine details of the draw into account and tries to cut players into fractional pieces -- so it is rough!

Once you have a good idea of your actual entry, say a week before the tournament, you can run a simulation using GoDraw. This has a feature whereby results can be plausibly predicted from player's grades and you do get a fair assessment of the number of wins after 7 rounds.

Last updated Wed Mar 01 2017.
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